SWIFT COUNTY BOARD MINUTES January 5, 2021

County Auditor Kim Saterbak called the organizational meeting to order at 9:00 AM with all Commissioners present as well as Administrator Kelsey Baker, County Attorney Danielle Olson, Sheriff John Holtz, Amanda Ness and Terri Orr.
Auditor Saterbak asked for nominations for Chair of the Board. Commissioner Rudningen nominated Commissioner Fox. Auditor Saterbak asked for additional nominations.  
01-05-21-01 Commissioner P. Peterson moved nomination cease and a unanimous ballot be cast and Commissioner Hendrickx seconded.  Motion carried unanimously and Commissioner Fox was named Board Chair for 2021. (Resolution No. 21-01-01)
Auditor Saterbak asked for nominations for Vice Chair of the Board. Commissioner P. Peterson nominated Commissioner Fox. Auditor Saterbak asked for additional nominations.
01-05-21-02 Commissioner Hendrickx moved nomination cease and a unanimous ballot be cast and Commissioner Rudningen second. Motion carried unanimously and Commissioner P. Peterson was Vice Chair for 2021. (Resolution No. 21-01-02)
Auditor Saterbak turned the meeting over to Chairman Fox.
Chairman Fox asked if there were any changes to the agenda. There was one addition the overview of Administrator Kelsey Baker’s performance review from last Board meeting at the end of the agenda.
01-05-21-03 Commissioner E. Pederson moved and Commissioner Hendrickx seconded to approve the agenda as amended. Motion carried unanimously.
01-05-21-04 Commissioner P. Peterson moved and Commissioner Rudningen seconded to approve the Consent Agenda which consisted of: (1) Approval of Petty Cash amounts for 2021, (2) Approval of resolution to extend the Families First Coronavirus Response Act Benefits. Motion carried unanimously.
01-05-21-05 Commissioner E. Pederson moved and Commissioner Hendrickx seconded to approve the Commissioner warrants as follows: Revenue: $4,695.97; Solid Waste: $6,798.00; County Road & Bridge: $2,316.39; County Ditches Fund, $155.00; County Health Insurance, $436.00 which includes the following bills over $2,000: Geyer Recycling, $6,346.00. Motion carried unanimously.
Board and Committee Reports were given as follows: Commissioner Rudningen reported on Prairie Lakes Youth Program and Planning and Zoning meeting. Chair Hendrickx had no reports to present. Commissioner Fox had no reports to present. Commissioner E. Pederson spent time working on the museum. Commissioner P. Peterson had no reports to present.
Administrator Baker reported year end financials for State Auditors, approved FFCRA and County Relief Funding Program.
Chairman Fox asked for citizen’s comments. There were none.
01-05-21-06 Commissioner Hendrickx moved and Commissioner Rudningen seconded to approve Resolution No. 21-01-04 Adopting 2021 Board Committee Representatives, Advisory Committee Representatives, and Joint Ditch Board Representatives as on file in the County Auditor’s Office and amended the motion to include E. Pederson and Rudningen as alternate to the CPT board. Also cancel out the Hospital Government Group. Brief discussion was held. Motion carried unanimously.
01-05-21-07 Commissioner Rudningen moved and Commissioner E. Pederson seconded to approve Resolution No. 21-01-05 to appoint Dr. A. Quinn Strobl as the County Medical Examiner for 2021 and may be supported by the Anoka County staff in the Anoka County Medical Examiner’s Office. Motion carried unanimously.
01-05-21-08 Commissioner Hendrickx moved and Commissioner Rudningen seconded to approve Resolution No. 21-01-06 setting the 2021 County Board meetings as follows: 1st Tuesday of the month at 9:00 AM and 3rd Tuesday of the month at 9:00 AM, with these exceptions: June 15, 2021 9:00 AM meeting will be moved to 5:00 PM for the Board of Equalization; and the December 7, 2021 9:00 AM meeting will be moved to 5:00 PM and 6:00 PM for the TNT Hearing. The Swift County Board of Commissioner’s meetings will be held at 301 14th St N in Benson, Minnesota. The board will also hold the following special meeting: Thursday December 31, 2021 at 9:00 AM for the end of the year. Motion carried unanimously.
01-05-21-09 Commissioner P. Peterson moved and Commissioner E. Pederson seconded to approve Resolution No. 21-01-07 setting the 2021 mileage reimbursement rate at the IRS rate of 56 cents per mile. Motion carried unanimously.
01-05-21-10 Commissioner Rudningen moved and Commissioner Hendrickx seconded to approve adopting the alternate proposal laid out by the Kerkhoven Banner. Swift County would then use the Kerhoven Banners rate that they bid and also publish in the other two papers in the County. Kerkhoven Banner as the County’s official newspaper for 2021 with the Swift County Monitor as the secondary paper. Motion carried unanimously.
01-05-21-11 Commissioner Hendrickx moved and Commissioner P. Peterson seconded to approve Resolution No. 21-01-09 for the County Treasurer, Sheriff, Attorney, and Commissioners as the Elected Officials designated to attend the annual conferences for their offices. Motion carried unanimously.
01-05-21-12 Commissioner P. Peterson moved and Commissioner Rudningen seconded to approve the Resolution No. 21-01-10 for the 2021 bounties as follows: pocket gopher bounty paid to the township as $3.00 per gopher when the township pays a minimum of $5.00 per gopher or $2.00 per gopher when the township pays less than $5.00 per gopher. Motion carried unanimously.
01-05-21-13 Commissioner Hendrickx moved and Commissioner Rudningen seconded to approve Resolution No. 21-01-11 allocating the cost of the County Attorney’s services for Human Services to the Welfare Fund. Motion carried unanimously.
01-05-21-14 Commissioner Rudningen moved and Commissioner P. Peterson seconded to approve Resolution No. 21-01-12 setting the corporate signatures for 2021. Motion carried unanimously.
01-05-21-15 Commissioner Hendrickx moved and Commissioner Rudningen seconded to approve resolution No. 21-01-13 for the designation of corporate depositories for 2021. Motion carried unanimously.
01-05-21-16 Commissioner P. Peterson moved and Commissioner Rudningen seconded to approve Resolution No. 21-01-14 on the definition of employee for purposes of Workers Compensation. Motion carried unanimously.
01-05-21-17 Commissioner Hendrickx moved and Commissioner Rudningen seconded to approve Resolution No. 21-01-15 setting 2021 wages of elected officials. Motion carried unanimously.
01-05-21-18 Commissioner Rudningen moved and Commissioner E. Pederson seconded to approve Resolution No. 21-01-16 for the County Engineer to receive the same cost of living and other benefits provided to non-union employees for 2021. Motion carried unanimously.
01-05-21-19 Commissioner Hendrickx moved and Commissioner P. Peterson seconded to approve Resolution No. 21-01-17 for the 2021 AMC policy committee assignments and delegate appointments. Motion carried unanimously.
01-05-21-20 Commissioner Hendrickx moved and Commissioner E. Pederson seconded to approve the work plan with the addition of adding the Hospital quarterly update. Motion carried unanimously.
It was noted by the Chair that Administrator Baker had a satisfactory or exceeded expectations 2020 performance review in the closed session at the December 31, 2020 Board Meeting.
Administrator Kelsey Baker requested approval of the County Relief Funding Program Criteria and for two Commissioners to sit on the County Relief Funding Board.
01-05-21-21 Commissioner P. Peterson moved and Commissioner Hendrickx seconded to approve the County Relief Funding Program Criteria. Commissioner E. Pederson and Commissioner Hendrickx volunteered to sit on the County Relief Funding Program Board. Motion carried 4-0 with Rudningen abstaining.
HRA Director Vicki Syverson  and RDA Director Laura Ostlie gave an update on Gra-Mar Apartments to the board.
Environmental Services Director Scott Collins requested approval of a Conditional Use Permit #5776 requested by Klinton and Samantha Van Heuveln, dba K & S Poultry, to construct a 28’ x 40’ meat processing shop addition that includes a walk-in cooler/freezer for custom meat and chicken processing.
01-05-21-22 Commissioner Rudningen moved to approve the request for Conditional Use Permit #5776 requested by Klinton and Samantha Van Heuveln, dba K & S Poultry, to Construct a 28’ x 40’ meat processing shop addition that includes a walk-in cooler/freezer for custom meat and chicken processing. Chairman Fox requested that number 7 on the Conditional Use Permit be changed to animals and poultry. Commissioner Rudningen amended his motion and Commissioner P. Peterson seconded it. Motion carried unanimously.
Chairman Fox asked for citizen’s comments. Mark Hughes was concerned with the official newspaper, CARES money, cash for retirees, COVID and employee’s ADA compliance.
Chairman Fox adjourned the meeting. at 9:54 AM.
WITNESSED:
Gary Hendrickx, Chair
ATTEST:
Kelsey Baker, County
Administrator