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MINUTES OF THE REGULAR SCHOOL BOARD MEETING INDEPENDENT SCHOOL DISTRICT NO. 777, Benson, Minnesota Monday, August 17, 2020 - 5:30 p.m. Swift County Law Enforcement Center & Virtual Meeting

The meeting was called to order at 5:31 p.m. by Chair Brian Samuelson.  Members present:  Paul Carruth, Mary KW Langan, Bill McGeary, Eric Peterson, Brian Samuelson, Gary Williams, James Berens.  Members absent:  None.
Also present: Dennis Laumeyer, Mike Knutson, Garrett Schmidt, Katie Foley, Lori Eix, Ryan Breitbach, Tom Foley, Kendra Razink, Brennan Kent, Heather Giese, Mark Hughes, Casey Holland, Jen DeBaere.
Additions to the Agenda:  Under Old Business add 7.01 LTFM Asbestos Levy.  Exchange the order of agenda items 7.1 Braves Activity Center Floor and 7.2 Construction Update.
Agenda Approved.
No Citizens Comments.
Consent Agenda approved with the amended change to the August 3, 2020 Regular Meeting minutes under Gymnastics Activity Facility: Motion by J. Berens to reduce the size of the gymnastics pit to bring the project closer to budget.
Progress reports presented by Administrators.
No Board Committee Reports.
Long Term Facilities Maintenance Plan (LTFM) Asbestos Levy:  Approved the Resolution Approving School District No. 777 Revised Long Term Facilities Maintenance Ten Year Plan as presented.
Construction Manager Ryan Breitbach provided a construction and budget update.
Braves Activity Center Floor:  Accepted the playable floor low quote from H2I Group in the amount of $89,201.
Approved paying for the $16,000 in pit safety materials.
BHS Window Replacement:  Approved replacing the south BHS windows in the amount of $81,343.
Streaming Services:  Approved Activities Director Garrett Schmidt to purchase one iPad and equipment to be able to stream events via YouTube.
Fund Transfer:  Approved the Resolution regarding Fund Balance Transfer in the amount of $837,594 from fund 01-441-317 (Basic Skills) to fund 01-422 (Unassigned).  Approved the Resolution regarding Fund Balance Transfer in the amount of $240,708 from fund 01-441-303 (Area Learning Center) to fund 04-431-321 (Community Education).  Approved the Resolution regarding Fund Balance Transfer in the amount of $25,705.27 from fund 01-459-309 (Basic Skills Extended Time) to fund 01-422 (Unassigned).
Technology Plan:  Authorized administration to expend federal ESSER and GEER funds for the purchase of technology and technology related items.
A discussion was held on the Cooperative Activity Fair Share Fees with KMS.
400 Policy Series: This is the first reading on Policies 418, 418FRM, 419, 420, 421, 422, 423, 424, 425, 427 based on changes recommended by MSBA to meet law.
A discussion was held on Benson School Board processes during Covid-19.
School Board General Election Resolution:  Approved the Resolution Relating to the Election of School Board Members and Calling the School District General Election on November 3, 2020 to elect four school board members for four year terms.
Awarded the property/liability/auto insurance bid to Wright Specialty/Markel Insurance Company in the amount of $59,157.89 and to add optional $842.32 to increase Cyber Insurance coverage and optional $750 to increase Excess Liability Coverage.
Approved the face covering procedures in accordance with Executive Orders 20-81 and 20-82 and for the duration these orders are in place.  These rules may be modified by administration in accordance with changes in guidance from the Governor, MDE, MDH and/or public health.
Adopted the Title IX Policy 522 Title IX Sex Nondiscrimination Policy, Grievace Procedure and Process.
Maintenance staff proposed the option for the school district to consider purchasing snow removal equipment and having in-house maintenance staff do the snow removal.  The board will discuss the proposal further at the September board meeting.
Donations Approved:  DK Grant: $12,750 Child Care Aware of Minnesota; Children’s Theater Donation: $1,216 Southwest Minnesota Arts Council; Class of 1964 Scholarship: $30 Diane Janson; Barry Jungwirth Scholarship: $1,000 Mary Jungwirth
DK Grant: $8,792.54 Swift County; Grand Piano Donations:  $1,000 Ken Gode; $20 Kim Ness; $100 Emily Marusich; $50 Renee Helgenset; $900 Kathryn Stammer; $50 Jim & Jean Hilleren; $20 Mary Scavotto; $200 Toni Lindstrom; $200 Larry Ashburn; $230 Margaret Grossman; $30 Miriam Lindblad; $500 Mary Langan; $100 Lee & Susan Himley; $100 Connie Kenyon; $100 Jeffrey Jorgenson; $500 Candy Sowers; $500 Dave & Lori Martin; Tennis Courts: $5,000 Carla Johnson
Superintendent Evaluation:  The board went into closed session at 8:05 p.m. to complete the end of the year superintendent evaluation.  The closed session ended at 8:57 p.m.
Future Meetings:
Regular School Board Meeting – Monday, September 14, 2020, 5:30 p.m., Location TBD
Regular School Board Meeting – Monday, October 12, 2020, 5:30 p.m., Location TBD
Meeting adjourned at 8:58 p.m.
Mary KW Langan, Clerk

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