SUMMARY MINUTES OF REGULAR MEETING • SWIFT COUNTY COMMUNITY SOCIAL SERVICE BOARD • 5-21-2013

Chair Hendrickx called the meeting to order at 9:00 a.m. at the Human Services office.
Members present include Joe Fox, Gary Hendrickx, Gary Klemm, Pete Peterson, and Eric Rudningen.
County staff present include Brennan Hagen (intern), Gary Jensen, Jody Tolifson, Kim Saterbak, Linda  Erhardt, Lorri Pederson, Mike Pogge-Weaver, Teresa Guest, and Deanna Steckman.
A change was made to the agenda. Regular meeting minutes of 4-16-2013 were reviewed. Administrative bills for the amount of $184,247 and Social Service Payment System bills for the amount of $162,706 were presented. The Summary of Financial Accounts report for the past month was reviewed. The end of April operating balance was reported at $492,189. MOTION by Klemm second by Fox to approve the consent agenda. Motion approved.
Fiscal Unit & Document Imaging –Guest, Jensen, Tolifson – Teresa Guest, Gary Jensen, and Jody Tolifson, fiscal unit, provided an overview of the fiscal unit responsibilities and document imagining. Guest spoke of her responsibilities as SSIS mentor including all the other SSIS responsibilities. Tolifson spoke of her fiscal responsibilities and the document imaging. Tolifson and Jensen demonstrated the scanning of a document and how to locate it on the Ap Xtender. Pro’s and con’s to imaging were also discussed. Pro’s include: physical storage is minimal, files accessible through remote access, and it saves paper; the con’s include: time to prepare the files for scanning and inconsistency between types of programs for how the file is organized.
Motion by Peterson second by Rudningen to authorize the CSS Board Chair to sign the conditional offer of temporary, full-time employment letter for Beth Tolifson. Motion carried.
The 6W Commissioners’ meeting with DHS personnel will occur May 23; representing Swift will be Peterson, Pogge-Weaver, and Steckman. Discussion of the 1st quarter statistics and information provided. Discussion of May as Mental Health Month and that we are surveying Swift County consumers of adult mental health case management services to determine if there is a desire for a “drop-in” center.
Information regarding the decisions to be made regarding becoming a collaborative; initial decision is whether to be an individual county or collaborating with another county or the region. Brief overview of the meetings attended by Steckman was provided. Written budget information presented. Hendrickx is on the Southern Prairie Community Care executive board; SPCC and South Country’s executive boards met jointly to discuss where collaboration can and should occur.
         
Adjournment
There being no further business a motion to adjourn the meeting was made by Peterson second by Klemm. Motion approved. The meeting was adjourned at 10:30 a.m.
Approved June 18, 2013, by the Community Social Services Board Chair and Secretary, this published material is only a summary. The full text of the Minutes are available for public inspection at the offices of Swift County Human Services, 410-21st Street South, Benson, Minnesota during normal business hours, Monday through Friday, 8:00 a.m. to 4:30 p.m.                                                                           7-3-1c