NOTICE OF CALL FOR BIDS

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NOTICE  OF  CALL  FOR  BIDS

CITY OF BENSON

Project Location:    Benson Municipal Airport
Project Name:       Above-Ground Dual Fuel System Installation
FAA  AIP No:         3-27-0011-10-2018
State Project No.:  A7601-35
Bids Close At:       11:00 AM on June 26, 2018

NOTICE TO CONTRACTORS:
Sealed Bid Proposals for Above-Ground Dual Fuel System Installation, at the Benson Municipal Airport, Swift County, Minnesota, will be received by the City of Benson at the office of the City Administrator, Benson City Hall, 1410 Kansas Avenue, Benson, Minnesota 56215, until the date and hour indicated above.  The bids will be publicly opened and read aloud immediately thereafter in the City Council Chambers.  The work, in accordance with drawings and specifications prepared by TKDA, 444 Cedar Street, St. Paul, Minnesota 55101, consists of the following major items of work:

SPLIT TANK FUELING SYSTEM – 50/50 AVGAS/JET-A – ABOVE GROUND TANK

Electrical Construction               1    LS
Mechanical Construction            1    LS
Concrete Tank Foundation         1    LS
Underground Tank Removal      1    LS
Turf Establishment                     1    LS

Bid Proposals shall be submitted on forms furnished for that purpose.

PRE-BID CONFERENCE.  A Pre-Bid Conference will not be held for this project.

AFFIRMATIVE ACTION
Consistent with Minnesota Statutes Section 473.144, the City of Benson may not accept a bid or proposal for a contract or execute a contract in excess of $100,000 with any business unless said business is in compliance with certain requirements concerning affirmative action plans.  Evidence of compliance must be submitted within two (2) City business days following opening of bids.  Bids will be considered non-responsive if the compliance requirements are not met.  Compliance requirements are outlined in this project specification.

NONDISCRIMINATION IN EMPLOYMENT
   Refer to Section 3 Contract and Labor Provisions in the specifications for requirements.

CIVIL RIGHTS - TITLE VI ASSURANCES
The Owner, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

DISADVANTAGED BUSINESS ENTERPRISES
The Owner’s award of this contract is conditioned upon Bidder or Offeror satisfying the good faith effort requirements of 49 CFR §26.53.
As a condition of bid responsiveness, the Bidder or Offeror must submit the following information with their proposal on the forms provided herein in Appendix C:

1. The names and addresses of Disadvantaged Business Enterprise (DBE) firms that will participate in the contract;
2. A description of the work that each DBE firm will perform;
3. The dollar amount of the participation of each DBE firm listed under (1)
4. Written statement from Bidder or Offeror that attests their commitment to use the DBE firm(s) listed under (1) to meet the Owner’s project goal;
5. If Bidder or Offeror cannot meet the advertised project DBE goal; evidence of good faith efforts undertaken by the Bidder or Offeror as described in Appendix A to 49 CFR Part 26.

The successful Bidder or Offeror must provide written confirmation of participation from each of the DBE firms the Bidder or Offeror lists in their commitment. This Bidder or Offeror must submit the DBE’s written confirmation of participation within 2 days of receiving the Owners notice of award.
The goal of the City of Benson for the utilization of Disadvantaged Business Enterprises (DBE) on this project is as follows: 1.4%
Within two (2) City business days following the opening of bids, all bidders who wish to remain in competition for the contract will be required to submit the following information:

1. Refer to Instructions to Bidders for bid submittal requirements

Bidders will be prohibited from entering into agreements with a DBE in which the DBE promises not to provide subcontracting quotations to other bidders.
A bidder's failure to show a good faith effort to achieve the specified contract goal for the participation of DBEs in the completion of this project will be grounds for finding the bid non-responsive.
A bidder should contact the MN/DOT Equal Employment Office Contract Compliance Administrator at 651-297-1376 for information on qualifying for this DBE program or for assistance in identifying DBE businesses.

NOTICE OF REQUIREMENTS FOR AFFIRMATIVE ACTION TO ENSURE EQUAL EMPLOYMENT OPPORTUNITY

1. The bidder's attention is called to the "Equal Opportunity Clause" and the “Standard Federal Equal Employment Opportunity Construction Specifications” set forth herein.
2. The goals and timetables for minority and female participation, expressed in percentage terms for the contractor's aggregate workforce in each trade on all construction work in the covered area are as follows:

Goals for Minority Participation in Each Trade                     Goals for Female Participation in Each Trade
                 State           15.0%                                                                  State             9.0%
                 Federal         2.2%                                                                  Federal          6.9%

These goals are applicable to all the contractors’ construction work (whether or not it is Federal, or Federally assisted) performed in the covered area.  If the contractor performs construction work in a geographical area located outside of the covered area, it shall apply the goals established for such geographical area where the work is actually performed.  With regard to this second area, the contractor also is subject to the goals for both its Federally involved and non-federally involved construction.
The contractor's compliance with the executive order and the regulations in 41 CFR Part 60-4 and Minnesota Statutes Section 473.144 and Minnesota Rules, Part 5000.3520 shall be based on its implementation of the Equal Opportunity Clause, specific affirmative action obligations required by the specifications set forth in 41 CFR 60-4.3 (a) and Minnesota Rules, Part 5000.3540, and its efforts to meet the goals.  The hours of minority and female employment and training must be substantially uniform throughout the length of the contract, and in each trade, and the contractor shall make a good faith effort to employ minorities and women evenly on each of its projects.  The transfer of minority or female employees or trainees from contractor to contractor or from project to project for the sole purpose of meeting the contractor's goals shall be a violation of the contract, the executive order,  the regulations in 41 CFR  Part 60-4,  Minnesota Statutes Section 473.144 and Minnesota Rules, Part 5000.3520.  Compliance with the goals will be measured against the total work hours performed.
3. The contractor shall provide written notification to the Director, OFCCP, and the Compliance Division of the Minnesota Department of Human Rights, within ten working days of award of any construction subcontract (in excess of $10,000 for OFCCP reporting) at any tier for construction work under the contract resulting from the solicitation.  The notification shall list the name, address and telephone number of the subcontractor; employer identification number of the subcontractors; estimated dollar amount of the subcontract; estimated starting and completion dates of the subcontract; and the geographical area in which the subcontract is to be performed.
4. As used in this notice, and in the contract resulting from this solicitation, the "covered area" is Swift County.

BID SECURITY
Each bid proposal shall be accompanied by a "Bid Security" in the form of a certified check made payable to the City of Benson  in the amount of not less than 5% of the total bid or a surety bond in the same amount payable to the City of Benson, with the surety company thereon duly authorized to do business in the State of Minnesota, such Bid Security to be a guarantee that the bidder will not, without the consent of the City of Benson, withdraw his bid for a period of 90 days after the opening of bids, and if the successful bidder, will enter into a contract with the City of Benson, and in connection therewith, give Public Contractor's Bond as required by law and on forms as furnished to him by the City of Benson; and the amount of the certified check will be retained or the bond enforced by the City of Benson in case the bidder fails so to do.
The Bid Security of the three lowest bidders will be retained until the contract is executed, but in no event longer than 90 days, provided that the Bid Security of the lowest responsible bidder shall be retained in any event until the contract is executed and Public Contractor's Bond furnished as herein provided.  No bidder shall, without the consent of the City of Benson, withdraw his bid for a period of 90 days after the date for the opening thereof.
The bid of the lowest responsible bidder will be accepted on or before the expiration of 90 days after the date of the opening of bids, the City of Benson, however, reserving the right to reject any or all bids.

AVAILABILITY OF CONSTRUCTION DOCUMENTS

Plans and specifications are on file for inspection at the office of the City of Benson, City Clerk, 1410 Kansas Avenue, Benson, Minnesota 56215, and at the office of TKDA, 444 Cedar Street, Suite 1500, St. Paul, MN 55101.
Digital copies are available at http://www.tkda.com for a fee of $20.00.  These documents may be downloaded by selecting this project from the Purchase Plan Sets link and by selecting QuestCDN eBidDoc™ Number 5795947 on the SEARCH PROJECTS page.  For assistance and free membership registration, contact Quest CDN at (952) 233-1632 or info@questcdn.com.
Paper copies of the Bidding Documents may be obtained from TKDA, Phone (651) 292-4400; Fax (651) 292-0083 for a non-refundable fee of $50.00.

Dated at Benson, Minnesota, the 1st day of June, 2018.  
By:  Rob Wolfington, City Administrator

Publication: Swift County Monitor, June 6 and June 13, 2018
Quest CDN:  June 5, 2018
6-6-2c
 

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