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Monday, November 20, 2017 – 5:30 p.m.
Benson High School Media Center

The meeting was called to order at 5:30 p.m. by Chair Chad Payne.  Members present:  Paul Carruth, Mary Langan, Bill McGeary, Chad Payne, Gary Williams.
Members absent:  Jodi DeJong-Hughes.  Also present:  Dennis Laumeyer, Mike Knutson, Brad Johnson, Dave Benson, Pam Anderson, Paul Youngquist, Shannon Schmidt, Angela Nissen, Laura Lenarz, Jason Strand, Roger Mitteness, TaiAnna Moe, Jon Ahrndt, Chad Connelly, Cindy Connelly, Shelly Vergin, Rob Hoffman, Aaron Schmidt, Datriana Jensen, Adam Himley, Robyn Dehne, Tim Kletscher, Adam Jensen, Kim Ulland, Cindy Reiman, Bob Zielsdorf, Ron Hanson, Mark Holmlund, Sam Lundebrek, Kaden Schmidt, Aaron Zosel, Matt Connolly, Sue Smith, Stacy Johnson, Kristy Johnson, David Tolifson, Erick Hedman, Bill Dineen, Steve Ricard, Terri Collins, Jim Berens, Reed Anfinson.
Resolution Filling Board Vacancy by Appointment was approved for Paul Carruth exipiring the first Monday in January, 2019.
The board approved Andy Abner’s letter of resignation from the school board and thanked him for his service.  
The board approved Mary Langan for the position of school board Clerk/Treasurer.
Shelly Vergin and Robyn Dehne gave an update on Discovery Kids with the after school and preschool programs at full capacity including seven infants, ten toddlers and two babies to start in the new year. More staff is being recruited and additional grants are being applied for. Plans are to hire a preschool teacher to be used at different levels and open a transition toddler room.
Consent Agenda Items were approved as presented.
Progress Reports were presented by the administrators.
The board approved the North End Civic Center Lease Agreement between the City of Benson and Benson Public Schools as presented.  Architect Paul Youngquist explained his spreadsheet of options to turn the space into a usable field house. The Facilities Committee will review the information and make recommendations.
Shannon Schmidt presented an update on the Arts & Activities goals and objectives that were implemented in 2016-2017.  Plans includes priorities to develop fundamental skills; Coaches/advisors setting goals and expectations for the programs; Coaches and advisors modeling high character for students/athletes by building respect, competition and dedication to activities and by making activities fun; Advisor/Coach defines and communicates team role to each participant.  Shannon meets with every head coach and advisor annually.
Angela Nissen spoke about the reason to discuss athletic programs at BHS and raised three questions to the school board regarding: Chain of Command, Accountability and Community Pride.  Discussion was held with school board members
The City of Benson submitted a proposal to partner on a safe routes plan for Benson School students. The district would pay $5,500 toward the $25,000 project plus an additional $1,700 to have trees removed by the tennis court. $5,500 can be budgeted in the FY19 capital budget. The board approved $1,700 to remove the school portion of trees by the tennis court.  
Part of the Long Term Facilities Maintenance (LTFM) plan was to replace part of the roof at Northside Elementary. The District will receive about $348,000 in funding based on pupil units. The preliminary cost estimate of $12/sq. ft. for a total of $145,000-$193,000 depending if insulation needs replacing. The high school parking lot needs resurfacing with estimates of $66,000-$120,000, the circle drive will cost $40,000 but the City will do a portion and the tennis courts also need resurfacing/repair with estimates at $150,000-$200,000. The budget committee will further discuss maintenance needs.
By MN statute, Benson Schools must submit a World’s Best Work Force (WBWF) Plan summary for the 2016-2017 school year.  While all goals were not met, goals were set high and individual student growth was shown. There will be a public hearing on the WBWF summary after the December 5th Work Session, as required by law.
One of the approved goals for the 2017-2018 school year is to coordinate a District Communications Audit and Plan. The purpose of the goal is to look at how the district currently communicates with stakeholders, identify any gaps, and work on ways to reach even more of our customers with a coordinated plan.  The board reviewed a proposal from The Write Advantage, a company that also works with MREA, to help with the audit.  This is the first reading.
$30 for the Class of 1955 Scholarship fund from friends and family in Memory of Marian Pederson Newhouse
School Supplies for Grades 5 & 6 from the Women of West Zion Lutheran Church
Future Meetings:
Work Session School Board Meeting - December 5, 5:30 p.m., Senior High Media Center
Truth in Taxation Hearing - December 5, 6:00 p.m., Senior High Media Center
Regular School Board Meeting - December 18, 5:30 p.m., Senior High Media Center
Levy Certification - December 18, 6:00 p.m., Senior High Media Center
The meeting adjourned at 7:21 p.m.
Business and Report Items:  Document Reference (filed with original minutes)
Copies of documents presented for action and report purposes are located in the district office as prepared for permanent record and posted on the school website at www.benson.k12mn.us.
Mary Langan, Clerk

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