MINUTES OF THE REGULAR MEETING SCHOOL BOARD, Oct. 21
MINUTES OF THE REGULAR MEETING
INDEPENDENT SCHOOL DISTRICT NO. 777
October 21, 2013
Chairperson J. Guest called the regular meeting to order at 4:30 p.m. in the Senior High Media Center. The following board members were present: A. Abner, S. Claussen, B. McGeary, A. Pagel, C. Payne, S. Vergin, G. Williams, Supt. Laumeyer
Members absent: None. Also present: D. Benson, M. Knutson and B. Johnson. Audience: H. Davis, M. Goossen, M. Hoffman, N. Loen and R. Erickson.
Additions to the Agenda: Move Fiscal Year 2013 Budget Revision up to first item under New Business.
Citizens Comments: No one wished to address the board.
Approval of Minutes:
Motion by A. Pagel, seconded by B. McGeary to approve the minutes of the September 9, 2013 special meeting, the minutes of the September 16, 2013 regular meeting and the minutes of the October 10, 2013 special meeting. Motion carried unanimously.
Approval of Bills:
Motion by S. Vergin, seconded by A. Abner to approve payment of bills and hand checks in the amount of $456,275.65 as presented. Motion carried unanimously.
Approval of Payroll:
Motion by B. McGeary, seconded by S. Vergin to approve the September 20, 2013 payroll in the amount of $586,241.18. Motion carried unanimously.
Superintendent Laumeyer reported on two recent hires at Northside Elementary: Jenna Stearns has been hired as a long-term substitute for Melissa McLean’s child care leave and Mary Weckwerth has been hired as a paraprofessional.
K-4: Brad Johnson is presenting at the Lions Club meeting on the Operating Levy Referendum. He will give his report later in the meeting.
5-12: Mike Knuston reported on the Give with Target Celebration and thanked everyone for their help in making the celebration a great success including the City of Benson, Benson Police Department and the Swift County Sheriff’s Department as well as the community of Benson and the surrounding communities, Benson School staff and the Benson School Board. An Active Shooter Training was held on Wednesday, Oct. 16th in the afternoon with the staff and Benson Police Department, Swift County Sheriff’s Department and EMT’s who presented and answered questions. Mike stated that for sections the volleyball team will play Litchfield, the football team will play Minneota and the cross country team will travel to Long Prairie-Grey Eagle. Practice is underway for the musical which will be presented November 15, 16 and 17. $2,866 was given to the Benson High School for the Give with Target Promotion. A total of $13,000 has been received from Target, which will be separated between the schools. We recently started the State Farm “Celebrate my Drive” campaign to raise more money for the school. The flag pole was installed on the football field on October 18th.
Financial Report: Report will be given under New Business: Fiscal Year 2013 Budget Revision and Fiscal Year 2013 Audit.
Superintendent: Dennis Laumeyer reported that the new boiler has been installed at the high school and will be ready by November. The pool is open. There was one quote submitted from Pro Concrete Construction for snow removal, the same rate as last year, which was accepted. Dennis has enjoyed presenting levy referendum information at 21 community meetings so far, which has involved about 150 voters. The MSBA Leadership Conference for school board members will be January 16 and 17. Board members should respond by November 18th if attending. The Give with Target celebration was discussed in Mike’s 5-12 report.
Strategic Plan: The Strategic Plan has been updated with goals, timelines and dates. The Technology Committee will be meeting on November 1st. A Facilities Task Force will be put together after the Levy Referendum. The Teacher Evaluation Committee will be meeting on October 23rd. A Teacher Evaluation Plan needs to be put into place as required by State law.
District Goals: Mr. Laumeyer and the administrators have reviewed and updated the District Goals. Fall NWEA data has been included.
Fiscal Year 2013 Budget Revision: Dave Benson shared and explained the budget revision, showing a $331,800 deficit.
Motion by B. McGeary, seconded by S. Vergin to accept the budget revision with revenue of $11,193,200 and expenditure of $11,525,000 for a deficit of ($331,800). Motion carried unanimously.
Fiscal Year 2013 Audit: Chris Bartosiewski from Desautels, Bartosiewski & Associates CPSs, LLC reviewed the District 777 audit results.
Motion by S. Claussen, seconded by A. Pagel to approve the Fiscal Year 2013 Audit as presented. Motion carried unanimously.
K-4 Progress Report: Brad Johnson arrived to present his report. RTI training is in progress to get students back on track. Parent Teacher Conferences will be held on November 7 and 8. The Scholastic Book Fair will be tied in with Moms & Muffins called “Muffins for Mummies”. Testing will take place for 10th & 11th graders soon. Kindergarten numbers are now at 74 with three sections which is a concern.
Lunch Account Policy: Food Service Director, Jeanine Bowman, presented a proposed policy regarding the procedures for overdue lunch accounts to streamline the process to keep overdue balances down.
Motion by S. Claussen, seconded by B. McGeary to approve the policy on Procedures for Overdue Lunch Accounts as presented. Motion carried unanimously.
2013-2015 Master Agreement: Dennis Laumeyer presented the 2013-2015 Master Agreement as approved by the BEA on October 15th and explained the summary of changes. Discussion took place.
Motion by B. McGeary, seconded by A. Abner to approve the 2013-2015 Master Agreement as presented. Voting in favor: C. Payne, A. Abner, B. McGeary, S. Vergin, G. Williams and A. Pagel. Voting against: S. Claussen. Motion carried.
2013-2014 Seniority List: Dennis presented the seniority list for 2013-2014. The staff has reviewed the list.
Motion by S. Vergin, seconded by B. McGeary to approve the 2013-2014 Seniority List as presented. Motion carried unanimously.
MSHSL Foundation Grant: Dennis and Mike explained the grant application to receive money to be used to offset costs for families who can’t afford participation fees.
Motion by B. McGeary, seconded by S. Vergin to approve the Resolution Authorizing Approval for MSHSL Foundation Application for Grant for Student Participation. Motion carried unanimously.
Board Resignation: Dennis explained that Shelly Vergin has accepted the position as Community Education Supervisor.
Motion by G. Williams, seconded by A. Abner to accept Shelly Vergin’s letter of resignation from the District 777 School Board. Motion carried unanimously.
Stan Claussen handed a letter to Chair Chad Payne asking to accept his resignation from the school board.
Motion by B. McGeary, seconded by G. Williams to accept Stan Claussen’s letter of resignation from the District 777 School Board as presented. Motion carried unanimously.
A plaque was presented to Shelly Vergin for her years of service on the District 777 School Board from 2007 - 2013.
Community Education Supervisor Letter of Assignment: Dennis Laumeyer stated that Shelly Vergin was hired as the Community Education Supervisor and presented her letter of assignment.
Fill School Board Clerk Position: Nominations for Clerk to fill Shelly Vergin’s vacancy can include Bill McGeary, Gary Williams or Andy Abner since they do not hold a current office on the school board.
Andy Abner nominated himself as Clerk.
Motion by C. Payne, seconded by B. McGeary to cease nominations and fill the Clerk position with Andy Abner. Motion carried unanimously.
Chair Chad Payne announced by appointment Bill McGeary is the Treasurer to fill Stan Claussen’s vacancy.
Fill Open School Board Seat: Chair Chad Payne explained the options available to fill the open school board seat: appoint, choose not to fill, election or do nothing. Superintendent Laumeyer suggested it would be wise to wait until the next school board meeting.
Motion by G. Williams, seconded by B. McGeary to table filling an open seat to the November school board meeting. Motion carried unanimously.
$300.00 each from: Chad & Lynne Payne, Molden Construction, Zniewski Funeral Home, Johnson Fertilizer, Glacial Plains and $175 from Swift Co. Real Estate to purchase Quickbooks for BPA.
Class of 1963 Scholarship Fund: $100 from David & Janet Olson, $100 from James & Jean Hilleren, $400 from Gary & Rosalie Minor, $500 from Zielsdorf Auction, LLC and $200 from Pat Hawley.
Special Meeting to Canvass Special Election, Wednesday, November 13th at 11:30 a.m., District Office
Regular Meeting, Monday, November 18th at 6:00 p.m., Sr. High Media Center
Special Meeting, Truth in Taxation and Work Session, Tuesday, December 10th at 6:00 p.m., Sr. High Media Center with presentations by Special Education, 6th grade, 2nd grade and high school English.
Regular Meeting, Monday, December 16th at 6:00 p.m., Sr. High Media Center
Motion by C. Payne, seconded by B. McGeary to adjourn the meeting at 7:45 p.m.
Andy Abner, Clerk